Sound, lighting & stage CRM: from quote date to load-out the whole production in one panel

In this business you manage two things at once: which quote went out for which date, and which equipment is free on that date. A CRM keeps both on one dashboard. Requests from WhatsApp and phone collect in the inbox; each event’s quote versions, allocated equipment set, setup and teardown tasks, and payment plan sit on its own card. In peak season, none of the dozens of jobs running in parallel is left to anyone’s memory.

You keep systems such as line arrays, moving lights and mixers in the product catalog with stock counts. When you approve an event, you record which set you allocated to it; you can check at a glance whether the same system appears on another event card on the same date. That way the risk of booking your only line array for two concerts shows up long before setup morning. ÖzgürKod does not lock equipment for you; it makes inventory and allocations visible so you can spot the conflict yourself.

Each quote is sent as a PDF and takes a stage in the sales pipeline along with the event date: Preparing, Sent, Approved, Rejected, Revised. You see side by side on the board which of three quotes for the same Saturday is approved and which is hanging in the balance. With this date-based view you manage the risk of promising two jobs at once ahead of time and decide which quote to prioritize, knowing your crew and equipment capacity.

For each event you open a card on the task board; loading, stage access, setup, rehearsal, sound check and teardown become checklist items. Each item gets a time and an assigned technician; stage plans and technical riders are attached to the card as files. Due-date notifications remind you of the next step. On site, everyone looks at the current list on the same card; the “which case goes in which vehicle” argument ends on its own when there’s a plan on record.

No. ÖzgürKod is not payroll software and does not calculate and pay daily wages automatically — let’s be clear on that. What it does: it keeps a record of which technician worked how many days on which event, as crew fees and bonuses, and links the working days to the event card. At month end you look at recorded data instead of debating “I was on that job too.” The crew performance report shows who took part in how many events; the final payment decision and calculation stay with you.

Each event’s total price, deposit received and remaining balance sit on the customer record as a split payment record. AI detects the receipt a customer sends on WhatsApp; you post it to the payment record in one click. Before the event you see the remaining balance on the dashboard and send the reminder in one click with a Meta-approved template. ÖzgürKod does not take online payments; it organizes the recording and tracking of payment collection. The equipment is gone but the balance was never collected — that surprise doesn’t happen, because the numbers stay visible all season.

In practice they describe the same need. Businesses usually search for "Sound, lighting & stage software", "Sound, lighting & stage software", "Sound, lighting & stage job tracking software“ or “customer management software”; “CRM” is this solution is the international name. ÖzgürKod delivers all of these names on one platform: customer communication, appointments, quotes and orders, payment collection and reporting are all in one place. So whatever term you search with, the solution you reach is the same; you don’t need to set up separate software.