Building inspection CRM: from project file to visit tracking the whole process in one panel

At its core, building inspection is about running dozens of project files at the right stage and on time. A CRM shows every project file in a pipeline with process stages; you see at a glance which file is at the permit stage and which is at finishing work. Inspection visits are planned as tasks, contractor and property owner correspondence is gathered on the project card, and documents sit there as attachments. Which project has stalled, which document is missing, which visit is coming up — it is all on one screen.

No. ÖzgürKod is not integrated with official institutions, municipalities, or government inspection systems, and we are upfront about that limit. The system is a CRM and process tracking tool: it manages customer communication, project stages, visit tasks, and document files. You carry out official notifications and approvals through the systems of the institution you report to, as you already do. ÖzgürKod handles the in-house tracking, communication, and file organization for that process; it does not run regulatory or legal processes.

Yes. Each project stays on its own card; permits, project documents, photos, and correspondence are uploaded to the card as file attachments. With the checklists on task cards, you mark which documents are complete and which are missing; a missing item becomes visible before its turn comes up. That way documents don’t scatter across different emails and folders, and on a project that runs for months, everything opens from one place. ÖzgürKod is an archive and process tool; it does not produce official documents.

Yes. ÖzgürKod works with the official WhatsApp Cloud API; you can also connect multiple numbers to the same panel using the QR method. For the same project, messages from both the contractor and the property owner collect in the unified inbox on the project card. With message assignment, every conversation has a clear owner, and each team member sees only their own project. When you look back months later, who asked what and when is on record; debates over “but you said this” come to an end.

No; the system does not create scheduled visits on its own. The flow works like this: when a message such as “concrete on Thursday” arrives from the contractor, the AI surfaces it as a visit request; you open a task card for the relevant inspector and enter the site address and inspection items as a checklist. The assigned inspector gets a notification and is reminded with a due-date alert as the visit day approaches. You set the schedule; the system keeps it from scattering, colliding, and being forgotten.

Yes. With role-based permissions, the technical team, inspectors, and management work at different permission levels; an inspector sees only the project assigned to them, and commercial data stays with authorized users. Data access is logged in line with KVKK (Turkey’s personal data protection law); who looked at which project card and when is on record. Documents, photos, and correspondence are stored on the project card; duplicate prevention and rate control are active on bulk announcements. You handle data deletion requests from the panel.

In practice they describe the same need. Businesses usually search for "Building inspection software", "Building inspection software", "Building inspection job tracking software“ or “customer management software”; “CRM” is this solution is the international name. ÖzgürKod delivers all of these names on one platform: customer communication, appointments, quotes and orders, payment collection and reporting are all in one place. So whatever term you search with, the solution you reach is the same; you don’t need to set up separate software.