Children's play & activity center CRM: from date questions to party day every parent in one panel

It puts your two most critical processes on record: birthday bookings and parent communication. Date questions come together in one panel, bookings are tracked in the pipeline and calendar, and the risk of double bookings goes down; party preparation sits on the task board, and deposits and balances sit in payment tracking. Let's be clear: ÖzgürKod is not a POS/admissions system or a turnstile system; it does not count entries or issue receipts. It manages the booking, communication, organization and payment collection side.

One calendar, one flow. Every date request becomes a card in the pipeline: Date Asked → Quote → Deposit → Confirmed Booking. No date is called "confirmed" to anyone before the deposit arrives; a confirmed party goes onto a calendar that syncs both ways with Google Calendar, and everyone on the team sees the same availability table. Because every request — from a DM, a phone call or the front desk — meets in the same panel, the chance of promising the same Saturday through two channels goes down.

With the task board. You open a task card for every confirmed party; the cake order, decorations, entertainer confirmation and catering list are lined up as checklist items. Each item has an owner and a due date; late work comes to the front with a notification, and everyone looking at the board sees Saturday's preparation status. Parent requests like "we'll bring the cake, two more kids were added" are noted on the card too; on the morning of the party, a checklist greets you, not a surprise.

No. The system does not message anyone on its own, let's be honest about that. The right flow is this: during registration, you record the child's birth month as a tag on the parent's card. As the season approaches, you filter the segment for that month and, with your approval, send your package campaign in bulk using a Meta-approved WhatsApp template; duplicate protection prevents double messages to the same parent. In a five-minute task, you reach every family with an upcoming birthday party at the right time; you stay in control.

You define the packages in the product catalog: monthly membership, a 10-entry card, birthday packages — each with its own price list. A package sold is recorded on the parent's card; the remaining entries are updated in a note on the card, and an expired membership is marked with a "renewal" tag. There is no turnstile or entry device integration; the count at the door is done your way, and the panel keeps the record. Renewal messages to expired members go out in one click with a template, or in bulk as a campaign.

Yes. Because the records concern children, this is especially sensitive. Parent contact details, the child's name, age, birth month and allergy notes are stored with KVKK requirements in mind. With role-based permissions, the front desk, the events team and the manager each access only the data they are authorized for; all access is logged. Conversations live in the business panel rather than on staff members' personal phones, so the parent list stays in one place even when staff change. Deletion requests are managed from the panel.

In practice they describe the same need. Businesses usually search for "Children's play center software", "Children's play center software", "Children's play center appointment software“ or “customer management software”; “CRM” is this solution is the international name. ÖzgürKod delivers all of these names on one platform: parent communication, appointments, quotes and orders, payment collection and reporting are all in one place. So whatever term you search with, the solution you reach is the same; you don’t need to set up separate software.