Cosmetics & fragrance CRM: every customer who asks about skin type on record, in every announcement target
Cosmetics store software, program and CRM on one platform: Cosmetics store inventory and sales tracking software, customer management software and sales automation with WhatsApp.
“Which serum would you recommend for combination skin?” messages, the flood of comments on a new product post on Instagram, the memory of the one person at the counter who tracks what each customer uses — ÖzgürKod records it all. Recommendations get personal, and announcements reach the right customer.
Which CRM software should be used for Cosmetics store? ÖzgürKod is a CRM for Cosmetics store businesses: Product recommendation questions, new product announcements, loyal customer tracking and Instagram comments are all managed in one panel. Setup takes minutes; try it free for 7 days.
How many of these problems happen in your store?
In cosmetics, it is a trusted recommendation that makes the sale — yet in most stores the customer knowledge that makes that recommendation possible is never written down anywhere.
Each customer's skin type and history are kept on record
Who has sensitive skin, who uses which serum, who was sold which foundation shade — it all lives in the heads of experienced staff. When that person goes on leave or leaves the job, the customer's trusted feeling of “they know me” goes with them.
Recommendation questions go unanswered at busy times
Messages like “What do you recommend for combination skin?” and “Is there a dupe for this perfume?” stream in all day. When the counter is busy, questions go unanswered until the evening; in a purchase that depends on trust, a late reply loses out to an order placed on the chain store’s website.
New product and tester announcements go to everyone the same way
The announcement for a new brand goes out to the whole contact list as a bulk message. Perfume customers get skin care offers, and male customers get lipstick campaigns; the customer who gets irrelevant messages silences the number, while the one who would actually be interested never sees the announcement at all.
Loyal and one-time customers are not told apart
A customer who shops every month gets the same treatment as one who drops in once a year. When a regular customer's purchases start to thin out, nobody notices; your most valuable customers quietly drift to chain stores and online sites.
Instagram comments evaporate before they become sales
A new product post draws comments like “how much?” and “do you ship?”. The comments you can't keep up with go unanswered; two hours later the interested follower asks about the same product from another account. Your social media effort stays in likes and never turns into revenue.
Best sellers run out and customers leave empty-handed
The serums and perfumes regulars buy on repeat run out without anyone noticing. The customer who leaves empty-handed saying “the cream I always use is out of stock” orders the same product online that evening, and the habit of dropping by the store weakens too.
What does ÖzgürKod do for cosmetics stores?
Scenarios that move customer knowledge from memory into records, and send announcements to the right segment.
From first question to regular, the customer journey
- Log each customer's skin type, products used and shade on their card with tags and notes, so recommendations stay the same quality no matter who is behind the counter
- Reply to product and price questions in seconds with ready-made reply templates; outside business hours, a chatbot asks for skin type and needs and leaves the request ready for the morning
- Send new product and tester announcements to targeted segments: perfume for perfume buyers, serum for skincare buyers — with Meta-approved templates, rate control and duplicate protection
- Use the loyalty report to see loyal and lapsed customers; win back regulars whose purchases are becoming less frequent with a special campaign
- Reply automatically with a DM to Instagram and Facebook comments that say “price” using comment automation; turn curiosity left in a comment into a recorded conversation
- Track products by category in the catalog; a critical stock alert lets you tell regulars about a product they buy consistently before it runs out
A product or price question that comes in from WhatsApp, Instagram or Messenger becomes a customer card with a source tag; unopened messages show up in the list.
You reply to frequently asked product questions in seconds with ready-made templates; outside business hours, a 24/7 chatbot asks for skin type and needs and leaves the conversation ready.
You make recommendations based on the skin type, shade and past purchase notes on the card; the customer feels they are somewhere that knows them, not in a chain store.
The sale is logged on the customer card: what they bought, when they bought it and which shade they use stay on record; the next recommendation rests on that record.
Sales flow into stock movements; when a product regulars buy consistently drops to a critical level, you get an alert and never catch an empty shelf.
New product, tester and set campaigns go to customers selected by segment, tag and last contact date, using Meta-approved templates.
The loyalty report shows loyal, less frequent and lapsed customers; you win back regulars on the lost list with a special campaign.
Not from a personal phone, but from the business line
Don't let Customer messages get lost on employees' phones; the line belongs to the business, the history belongs to the CRM.
In minutes with a QR code, or with the official WhatsApp Cloud API. You can keep using the WhatsApp Business app on your phone and connect the same number to the CRM at the same time (coexistence).
The chatbot answers common questions and collects customer information; a member of your team takes over the conversation whenever you want.
Send an announcement or reminder to the customer group you choose with a Meta-approved template; see how many people it reached and how many read it.
Auto-reply to a “price?” comment on your post and send the details by DM; the person who commented also lands in the inbox.
Don't track everything yourself; let it tell you what matters
It reads messages, surfaces who is waiting for a reply and what's at risk, and starts your day with a summary.
Know who to get back to first
- Message analysis: urgency, satisfaction, buying intent and risk; complaints and urgent requests are separated.
- Awaiting reply: unanswered conversations and messages requesting an appointment in one list.
- Today's tasks: a short morning summary showing who you need to follow up with that day.
- Ask a question: type questions like “How many new customer came in this month?” and get answers from your data.
AI features run on accounts with AI analysis turned on; when it's off, messages, appointments and follow-ups run on rules.
Messages, order, payment collection and your team — in one account
When a customer writes, their history, open quote and balance are on the same card. You don't need to make your team install a second app.
Customer cardMessages, appointments, quotes, payments and notes on one card; even if the team member changes, the history stays with the business.
Team and permissionsAssign records to team members; if you want, each person sees only their own customers.
Track it from ad to customerLeads from Meta ad forms land in the record together with their source.
Full power on your phoneThe panel is mobile-friendly; reply to a message, reschedule an appointment, add a note from your phone.
The tools you need in one place
Click any one to explore it in detail.
Unified inbox
WhatsApp, Instagram DMs and comments, Messenger, Telegram, TikTok and web chat on one screen.
Appointments and reminders
An online booking page, WhatsApp reminders, and a calendar that updates with “Coming / Cancel / Another time” replies.
Lead Pool and sales process
Track leads by temperature and stage, so you never miss a record whose follow-up date has passed.
Quotes and deals
Prepare an itemized quote in minutes, send it as a PDF, and track its status.
Payments and payment collection
Deposit, partial payment and balance; see who owes how much on their card.
Team task tracking
Assign work to a person, slot it into their free time, and catch overdue work with a notification.
Chatbot
24/7 answers to common questions, information collection and handover to your team.
WhatsApp campaigns
Bulk messages to the group you choose with an approved template; delivered and read tracking.
Metrics and reports
New leads, response times, won and lost records on a single dashboard.
Product and service catalog
Enter your services and prices once; use them in quotes and in chat.
Wherever your Customer write from
Messages from every channel land in the same inbox; the conversation is assigned to one of your team members and merges into the customer card.
- WhatsAppCloud API or QR
- InstagramDMs and comments
- MessengerYour Facebook page
- TelegramYour Telegram bot
- TikTokDM
- Web chatThe widget on your site
- Meta ad formsWith the ad source
Connect Telegram with your own bot token, Instagram and Messenger with your Meta account, and WhatsApp with a QR code or via the Cloud API. Unified inbox →
What should you look for when choosing a CRM for Cosmetics store?
Before you decide, evaluate your candidates against these 5 criteria.
5 criteria
- A module ready for your industry. Instead of adapting a generic CRM for months Cosmetics store choose a system that is ready on day one for your workflow (record fields, tags, reminder templates).
- WhatsApp and Instagram integration. In Turkey customer most communication comes through WhatsApp and Instagram; a CRM that does not offer a unified inbox through the official API leaves half the work outside.
- Automatic reminders and follow-up. Appointment, payment and repeat reminders should live in the system, not in memory; every missed reminder is lost revenue.
- Turkish-language support and TL pricing. Dollar-based foreign tools carry exchange rate risk and an English-only support barrier; TL pricing and Turkish-language setup support make total cost predictable.
- Free trial and cancellation without commitment. Try it with your own data before you decide: choose a solution that requires no credit card, offers at least a 7-day free trial and can be canceled whenever you want.
Cosmetics store program, software or CRM?
Most business owners search for the solution they need as “Cosmetics store program,” “Cosmetics store software,” “Cosmetics store inventory and sales tracking software” or “Cosmetics store customer management software.” “CRM” is the international name for this solution, and the need is the same: keep customer information in one place, never miss a request, and bring order to your work.
As a Cosmetics store automation, ÖzgürKod gathers customer messages from WhatsApp, Instagram and the web in one panel and handles quote and payment collection tracking on the same screen. We also cover industry-independent selection criteria in our CRM software selection guide.
Method comparison for Cosmetics store
Notebook/Excel, a general-purpose CRM and ÖzgürKod side by side.
| Criteria | Notebook / Excel | General (foreign) CRM | ÖzgürKod |
|---|---|---|---|
| Mesajlar | Scattered across phones | Mostly an extra module or extra fee | WhatsApp, Instagram and web in one inbox |
| Reminders and follow-up | Left to memory | Needs setup and integration | Follow-up date, notification and tasks ready |
| Customer history | Between notebook, phone and email | Yes, with generic fields | On one card: messages, quote, payments, notes |
| Teamwork | It’s unclear who is handling what | Extra cost per user | Assignment, tasks and record-based permissions |
| Language and pricing | — | Usually $ pricing, English support | TL pricing, local support in Turkish |
| Starter | Invisible cost in time | Long setup, exchange rate risk | 7-day free trial |
Starts at 2.500 ₺ / month
7-day free trial · No setup fee · Upgrade your plan any time
An unanswered price question is the first step toward an order going to a competitor.
If your average sale is ₺4,000: the monthly cost of your subscription is not even a single sale.
Frequently asked questions
Have another question? Write to us and we’ll look at your workflow together.
What does a CRM do for cosmetics and perfumery stores?
In cosmetics, what makes the sale is a trustworthy, personal recommendation; a CRM records the customer knowledge that recommendation is built on. Whose skin type is what, who uses which serum and which foundation shade, when they last shopped — it all stays on the customer card. Questions from WhatsApp and Instagram come together in a unified inbox, new product announcements go to the right segment, and the loyalty report shows lapsed regulars. The store rests on a shared record, not on one person's memory.
How do I make personal product recommendations to my customers sustainable?
You log each customer's skin type, products used, shade and sensitivity notes on their card with tags; sales are recorded on the same card. When a customer writes “my serum ran out,” the serum they use is right on screen — recommendations come out at the same quality no matter who is behind the counter. Because AI summarizes the conversation and extracts intent, context is not lost in long message threads, either. When an experienced team member goes on leave, the customer's “they know me” experience is not interrupted.
Can I send new product and tester announcements in bulk?
Yes. With Meta-approved templates, you send new product, tester day and set campaign announcements in bulk. You target by segment, tag, source or last contact date: a new perfume goes to perfume customers, a new serum to skincare buyers; no more customers receiving irrelevant messages and blocking your number. Rate control paces the send, duplicate protection prevents a second message to the same person, and if the error rate rises, the campaign pauses automatically.
How do I see my loyal customers and the ones who have lapsed?
The loyalty report shows customers as loyal, lapsing, or lost based on their purchase pattern. When a regular who buys every month starts buying less often, you see it in the report; you win back customers on the lost list with a dedicated campaign or a personal message. The cross-sell report also shows when someone buys perfume but not skin care, flagging the opportunity. With the period comparison sales report, you track the trend against last month and last year; your most valuable customers no longer slip away quietly.
Does it reply to Instagram comments automatically?
Yes, on Instagram and Facebook: when people comment “price” or “info” under a post, comment automation sends them an automatic DM based on your rules; the conversation lands in the inbox and is linked to the customer record. To be honest: this automation covers only Instagram and Facebook comments — it does not cover comments on other platforms, and it does not publish your social media posts on its own. The content calendar module keeps your posting plan; publishing itself is up to you.
Does it integrate with my barcode, POS or cash register system?
No, let's be clear about that. ÖzgürKod does not connect to your barcode scanner, POS, or cash register system — it is the order, customer, and communication layer. It has its own product catalog and inventory tracking: you define products with their categories, sales are processed as stock movements, and you get low-stock alerts. The goal is not to replace your register; it is to make customer information, inquiries that come in by message, and targeted campaigns visible in one panel.
Cosmetics store software and CRM the same thing? Which one is ÖzgürKod?
In practice they describe the same need. Businesses usually search for "Cosmetics store software", "Cosmetics store software", "Cosmetics store inventory and sales tracking software“ or “customer management software”; “CRM” is this solution is the international name. ÖzgürKod delivers all of these names on one platform: customer communication, appointments, quotes and orders, payment collection and reporting are all in one place. So whatever term you search with, the solution you reach is the same; you don’t need to set up separate software.
Solutions for similar businesses
Know your customers from records, not memory
7-day free trial, no credit card required. Connect WhatsApp and Instagram on day one; tag your regulars and send your first new-product announcement to the right segment.