Drama & theater course CRM: from trial class to end-of-term show every student in one panel

It organizes the work that happens off stage in a single panel: trial lesson requests, students’ age groups and classes, parent communication, tuition fees, payment receipts, and the end-of-term show. Messages from WhatsApp, Instagram and the web form land in one inbox; each student’s card shows their group, day and time, tuition status, parent contact details and all correspondence in one place. Trial lesson leads get a call, age groups stay separate, late tuition is noticed, the show is organized in good order — none of it depends on the instructor’s memory and scattered paper.

There is no ready-made class module specific to courses; let’s be clear about that. The right setup runs on tags: you give each student an age group and class tag (such as kids’ drama, youth group, adult workshop) and a day-time note. Which student is in which group shows on the student card; when you want to announce something to a group, the segment filter produces a list like “youth group parents” in seconds and you send the campaign to that segment. When a new instructor joins, the student’s group is already on the card; classes are tied to a traceable tag, not to the instructor’s memory.

This is the reality of the industry: since the student is usually a child, communication runs with the parent from start to finish. In ÖzgürKod you add multiple contact notes and tags to the student card and keep a record of which parent wrote from which number and who was informed. Messages from different numbers appear in the unified inbox; you link them to the right student card and gather all correspondence in one place. You send the show or term announcement to the parent segment as a campaign and see who was informed; parent groups don’t scatter and information doesn’t get lost.

Yes. The task board is built for this. For the show, the rehearsal schedule, costume preparation, venue setup, ticket handling and parent announcement move forward as checklists on task cards; you assign each item to an owner, set a due date, and attach posters and the program flow to the card. What’s left, who is handling what, is visible at a glance; no detail is missed on show day. You send the show and ticket announcement to the parent segment with a Meta-approved WhatsApp template and collect RSVPs. Months of work reach the stage through a well-organized production instead of a scramble.

No. ÖzgürKod does not send scheduled messages on its own — let’s be honest about that. Here’s how it works: each student’s tuition due date is recorded in the panel, and students with upcoming or overdue dates stand out in the list. You send the reminder yourself to a single parent in one click with a quick-reply template, or in bulk to the segment with due dates through the campaign module using a Meta-approved template. AI detects the payment receipt the parent sends and matches it to the payment record. Duplicate prevention stops double messages to the same parent; you always stay in control of sending.

With role-based permissions, you decide which student records each instructor can see and manage; incoming requests can be distributed in turn with round-robin, so no trial lesson request is left unowned. If you enable the “team member sees only their own students” rule, each instructor accesses only their own group’s records while the course owner oversees everything. All access is logged; who handled parent and student information is on record. When an instructor leaves the course, the student list, group records and correspondence history don’t go with them — they stay with the course.

In practice they describe the same need. Businesses usually search for "Drama & theater course software", "Drama & theater course software", "Drama & theater course appointment software“ or “customer management software”; “CRM” is this solution is the international name. ÖzgürKod delivers all of these names on one platform: student communication, appointments, quotes and orders, payment collection and reporting are all in one place. So whatever term you search with, the solution you reach is the same; you don’t need to set up separate software.