Personal trainer (PT) CRM: from the first DM to hitting the goal every client in one panel

It acts as the secretary of a one-person business: requests from Instagram and WhatsApp collect in one panel, your calendar stays in sync with Google Calendar, packages and payments are tied to the record, and program and measurement notes live on the client card. Clients whose package has ended show up by tag, and a renewal quote goes out with one click. Let us be clear: ÖzgürKod is not a fitness app that writes workout programs or builds nutrition plans; it is a CRM for client acquisition, communication, scheduling and payment collection.

No; there is no gym turnstile or attendance integration, and we will say so honestly. Here is how it works: when you sell a package, you write the number of sessions on the client card, and after each session you update the remaining count in a note on the card — a ten-second habit. If you tag clients who are down to their last sessions with “last session”, everyone due for renewal shows up with a single filter. Because the record is right there, “how many sessions do I have left?” is not a debate but a one-glance answer.

In three steps. A comment reading “price” or “details” under a Reel or post gets an automatic DM; comment automation works on Instagram and Facebook. The person who replies to the DM becomes a lead card with a source tag; AI classifies the message — who is asking about price, who is hot. When you come out of a session, you send a ready template with package details and an intro session booking link in one click. Every lead on record can be won back with a follow-up message, even days later.

On the client card. Training program PDFs are uploaded to the card as file attachments; measurements, weight and progress notes build up as dated notes. When the question is “how far have we come?”, you open the card and see the record from day one to today together; you share the progress summary with a quick template. Sessions with out-of-town clients are held over video in the panel; in-person and online clients are managed in the same layout, on the same calendar.

No. ÖzgürKod does not process online payments or generate payment links. What it does is make tracking clear: you tie the package fee to a one-time or installment plan, and due and overdue payments are listed in the panel. When a client sends a payment receipt on WhatsApp, AI detects the image; you record it as a payment with one click. Overdue payment reminders go out with a template in one click; asking for money becomes a polite, written routine, and the relationship does not suffer.

Yes. All client records, including sensitive data such as injury history, health notes and measurements, are stored with KVKK requirements in mind. If you work with a team, role-based permissions mean each coach sees only their own clients' cards; access is logged. Because conversations live in the panel instead of your personal line, history is not lost if you change phones. Deletion and correction requests are managed from the panel; client data stays under your word.

In practice they describe the same need. Businesses usually search for "Personal trainer software", "Personal trainer software", "Personal trainer appointment software“ or “customer management software”; “CRM” is this solution is the international name. ÖzgürKod delivers all of these names on one platform: client communication, appointments, quotes and orders, payment collection and reporting are all in one place. So whatever term you search with, the solution you reach is the same; you don’t need to set up separate software.