Robotics & coding workshop CRM: from trial lesson to project exhibition every parent in one panel
Robotics & coding workshop software, program and CRM on one platform: Robotics & coding workshop appointment software, customer management software and sales automation with WhatsApp.
Parents asking “what ages is it for, how much does it cost” on Instagram, trial lesson requests, term enrollments and exhibition invitations... All in one inbox. Separate classes with age-group tags and send announcements to the right segment with campaigns. AI-powered CRM for robotics and coding workshops.
Which CRM software should be used for Robotics & coding workshop? ÖzgürKod is a CRM for Robotics & coding workshop businesses: Age-group classes, trial lesson invitations, end-of-term project exhibition and parent communication; all the traffic of your workshop in one dashboard. Setup takes minutes; try it free for 7 days.
The workshop is full, and the phone is even fuller
While the instructor is building robots in class, DMs pile up; parent communication slides to after hours and enrollments get squeezed into Excel.
DMs piling up during workshop hours
The instructor goes into a two-hour workshop; by the time they come out, four parents are asking about prices on Instagram and two trial lesson requests are waiting on WhatsApp. By the evening, the people behind those messages have already started talking to another workshop.
Age groups and class lists get mixed up
6-8 Scratch, 9-12 robotics, 13+ Python; which child is in which group and which course lives in Excel tabs. A child coming for a make-up lesson sits in the wrong group, and the parent notices at the door.
The parent who comes for a trial lesson disappears
The child has fun in the trial lesson, the parent says “let us think about it”; the phone number stays on a piece of paper. Without a follow-up message the enthusiasm cools, and the parent enrolls with another workshop that reminded them.
Exhibition and event announcements go out by hand
The invitation to the end-of-term project exhibition is written out to each parent one by one; when the list gets overlooked, a parent who did not receive an invitation feels left out. The venue, invitations and certificates also run on separate pieces of paper.
Term fees and receipts are scattered
Some parents pay for the term up front, others monthly; receipts are in WhatsApp and the plan is in a notebook. At the end of the month, the question of who paid and whose installment is overdue turns into a long round of checking.
Communication breaks off when the term ends
The parent of a child finishing a level doesn't hear about the next group or summer camp in time; a holiday in between breaks the habit. The easiest enrollment to win is the renewal, and it slips away without follow-up.
What does ÖzgürKod do for robotics and coding workshops?
From the first DM to the end-of-term showcase, scenarios that fit the way your workshop runs.
Parent journey: from first DM to project showcase
- Bring Instagram DMs and comments, WhatsApp and your web form into one inbox; a 24/7 chatbot answers questions about age groups, fees and curriculum while your instructors are in the workshop
- Manage children by age group, class and level tag; keep sibling, allergy and pickup notes on the parent card, and pull any class list with a single filter
- Take trial lesson bookings through an online appointment page; keep instructor schedules current with two-way Google Calendar sync, and follow up incoming parents in the pipeline
- Organize the end-of-term project showcase with a task board: venue, invitations, certificate checklist; send the invitation message to the relevant class segment in bulk with an approved template
- Track term fees paid upfront or on an installment plan; let AI detect the receipt a parent sends, and send a templated reminder for a late payment in one click
- At the end of a level, send the next-group and summer camp announcement to the right age-group segment as a campaign; an Instagram comment saying “price” on a promo post gets an automatic DM
A parent who sees an ad or post asks about age and price on Instagram; the message becomes a card with a source tag, and the chatbot sends the first reply.
Class and curriculum info suited to the child's age is shared with a ready-made template; the card is tagged with the age group.
The parent picks a suitable workshop time on the online appointment page; the appointment syncs to Google Calendar and the instructor sees it in the list.
Term enrollment is taken and the fee is set as upfront or on an installment plan; receipts are added to the payment record through AI detection.
Schedule changes and make-up class announcements go to the class segment in bulk; parent questions are answered from one inbox, with the card history at hand.
Showcase planning moves forward as a checklist on the task board; the invitation is sent to the relevant classes as a campaign, and the attendance note is added to the card.
The parent of a child finishing a level hears about the next group or summer camp through a segment campaign; the renewal doesn't slip away.
Not from a personal phone, but from the business line
Don't let Parent messages get lost on employees' phones; the line belongs to the business, the history belongs to the CRM.
In minutes with a QR code, or with the official WhatsApp Cloud API. You can keep using the WhatsApp Business app on your phone and connect the same number to the CRM at the same time (coexistence).
The chatbot answers common questions and collects parent information; a member of your team takes over the conversation whenever you want.
Send an announcement or reminder to the parent group you choose with a Meta-approved template; see how many people it reached and how many read it.
Auto-reply to a “price?” comment on your post and send the details by DM; the person who commented also lands in the inbox.
Don't track everything yourself; let it tell you what matters
It reads messages, surfaces who is waiting for a reply and what's at risk, and starts your day with a summary.
Know who to get back to first
- Message analysis: urgency, satisfaction, buying intent and risk; complaints and urgent requests are separated.
- Awaiting reply: unanswered conversations and messages requesting an appointment in one list.
- Today's tasks: a short morning summary showing who you need to follow up with that day.
- Ask a question: type questions like “How many new parent came in this month?” and get answers from your data.
AI features run on accounts with AI analysis turned on; when it's off, messages, appointments and follow-ups run on rules.
Messages, appointment, payment collection and your team — in one account
When a parent writes, their history, open quote and balance are on the same card. You don't need to make your team install a second app.
Parent cardMessages, appointments, quotes, payments and notes on one card; even if the team member changes, the history stays with the business.
Team and permissionsAssign records to team members; if you want, each person sees only their own parents.
Track it from ad to customerLeads from Meta ad forms land in the record together with their source.
Full power on your phoneThe panel is mobile-friendly; reply to a message, reschedule an appointment, add a note from your phone.
The tools you need in one place
Click any one to explore it in detail.
Unified inbox
WhatsApp, Instagram DMs and comments, Messenger, Telegram, TikTok and web chat on one screen.
Appointments and reminders
An online booking page, WhatsApp reminders, and a calendar that updates with “Coming / Cancel / Another time” replies.
Lead Pool and sales process
Track leads by temperature and stage, so you never miss a record whose follow-up date has passed.
Quotes and deals
Prepare an itemized quote in minutes, send it as a PDF, and track its status.
Payments and payment collection
Deposit, partial payment and balance; see who owes how much on their card.
Team task tracking
Assign work to a person, slot it into their free time, and catch overdue work with a notification.
Chatbot
24/7 answers to common questions, information collection and handover to your team.
WhatsApp campaigns
Bulk messages to the group you choose with an approved template; delivered and read tracking.
Metrics and reports
New leads, response times, won and lost records on a single dashboard.
Product and service catalog
Enter your services and prices once; use them in quotes and in chat.
Wherever your Parent write from
Messages from every channel land in the same inbox; the conversation is assigned to one of your team members and merges into the parent card.
- WhatsAppCloud API or QR
- InstagramDMs and comments
- MessengerYour Facebook page
- TelegramYour Telegram bot
- TikTokDM
- Web chatThe widget on your site
- Meta ad formsWith the ad source
Connect Telegram with your own bot token, Instagram and Messenger with your Meta account, and WhatsApp with a QR code or via the Cloud API. Unified inbox →
What should you look for when choosing a CRM for Robotics & coding workshop?
Before you decide, evaluate your candidates against these 5 criteria.
5 criteria
- A module ready for your industry. Instead of adapting a generic CRM for months Robotics & coding workshop choose a system that is ready on day one for your workflow (record fields, tags, reminder templates).
- WhatsApp and Instagram integration. In Turkey parent most communication comes through WhatsApp and Instagram; a CRM that does not offer a unified inbox through the official API leaves half the work outside.
- Automatic reminders and follow-up. Appointment, payment and repeat reminders should live in the system, not in memory; every missed reminder is lost revenue.
- Turkish-language support and TL pricing. Dollar-based foreign tools carry exchange rate risk and an English-only support barrier; TL pricing and Turkish-language setup support make total cost predictable.
- Free trial and cancellation without commitment. Try it with your own data before you decide: choose a solution that requires no credit card, offers at least a 7-day free trial and can be canceled whenever you want.
Robotics & coding workshop program, software or CRM?
Most business owners search for the solution they need as “Robotics & coding workshop program,” “Robotics & coding workshop software,” “Robotics & coding workshop appointment software” or “Robotics & coding workshop customer management software.” “CRM” is the international name for this solution, and the need is the same: keep parent information in one place, never miss a request, and bring order to your work.
As a Robotics & coding workshop automation, ÖzgürKod gathers parent messages from WhatsApp, Instagram and the web in one panel and handles appointment and payment collection tracking on the same screen. We also cover industry-independent selection criteria in our CRM software selection guide.
Method comparison for Robotics & coding workshop
Notebook/Excel, a general-purpose CRM and ÖzgürKod side by side.
| Criteria | Notebook / Excel | General (foreign) CRM | ÖzgürKod |
|---|---|---|---|
| Mesajlar | Scattered across phones | Mostly an extra module or extra fee | WhatsApp, Instagram and web in one inbox |
| Reminders and follow-up | Left to memory | Needs setup and integration | Follow-up date, notification and appointment reminders ready |
| Parent history | Between notebook, phone and email | Yes, with generic fields | On one card: messages, appointment, payments, notes |
| Teamwork | It’s unclear who is handling what | Extra cost per user | Assignment, tasks and record-based permissions |
| Language and pricing | — | Usually $ pricing, English support | TL pricing, local support in Turkish |
| Starter | Invisible cost in time | Long setup, exchange rate risk | 7-day free trial |
Starts at 2.500 ₺ / month
7-day free trial · No setup fee · Upgrade your plan any time
A no-show appointment isn’t an empty hour — it’s an hour you’ve already paid for.
If you charge ₺1,000 per service: the monthly cost of your subscription equals 3 appointments.
Frequently asked questions
Have another question? Write to us and we’ll look at your workflow together.
What is a CRM good for in a robotics and coding workshop?
It brings order to your workshop's parent traffic: questions from Instagram and WhatsApp are gathered in one panel, trial lesson attendees are followed up, classes are separated by age-group tag, term fees and receipts stay on record, and showcase and camp announcements reach the right segment with a single campaign. Let's be clear: ÖzgürKod is not an education platform that measures lesson content, homework or student progress; it is a CRM for parent acquisition, communication and payment collection.
How do I manage age groups and class lists?
With tags. You add age group, class and level tags to each child's card, such as “6-8 Scratch Saturday” or “9-12 Robotics Wednesday.” Any class list comes up with a single filter; a schedule change announcement goes as a campaign only to that class's parents, so no one else gets an unnecessary message. The parent card also holds sibling info, allergies and pickup notes; even if the instructor changes, the class's memory stays in the panel.
Are lesson-day reminders sent to parents automatically?
No. The system does not send scheduled messages on its own — let's be honest about that. Here's how the right flow works: you send the pre-lesson reminder to the relevant class segment in bulk with a Meta-approved WhatsApp template, with your approval; it's a two-minute task. You can also send a templated message to a single parent in one click. Duplicate-send protection prevents double messages to the same parent; control always stays with you, and no message goes out without your say-so.
How do I organize the end-of-term project showcase?
With the task board. You open a board for the showcase: venue setup, invitation design, certificate printing and thank-you messages move forward on cards with checklists; each card has an owner and a due date, and overdue work stands out with a notification. You send the invitation message to the segment of classes taking part in the showcase as a campaign with an approved template; incoming “we'll be there” replies are gathered in one inbox, and the attendance note is added to the parent card.
Can I capture records from Instagram comments?
Yes. You can turn comment traffic into DMs. When someone comments “price” or “what ages” under your promo video, an automated DM is sent; comment automation works on Instagram and Facebook. The parent who moves to DM is now a saved lead card: the source label is recorded as “IG comment,” AI classifies the message, and you send the trial lesson appointment link with a template. Even if the post is old, the interest beneath it is turned into a conversion.
Is data about children safe under KVKK (Turkey's personal data protection law)?
Yes. And in this industry the subject is especially sensitive, because the records concern children. Parent contact details, the child's age and class information, and health notes are stored in line with KVKK (Turkey's personal data protection law) requirements. With role-based permissions, instructors can only access the cards for their own class; all access is logged. Conversations live in the workshop panel instead of on personal phones, so the parent list stays with the business even if an instructor leaves. Deletion requests are managed from the panel.
Robotics & coding workshop software and CRM the same thing? Which one is ÖzgürKod?
In practice they describe the same need. Businesses usually search for "Robotics & coding workshop software", "Robotics & coding workshop software", "Robotics & coding workshop appointment software“ or “customer management software”; “CRM” is this solution is the international name. ÖzgürKod delivers all of these names on one platform: parent communication, appointments, quotes and orders, payment collection and reporting are all in one place. So whatever term you search with, the solution you reach is the same; you don’t need to set up separate software.
Solutions for similar businesses
Turn your workshop's DM traffic into records
7-day free trial, no credit card required. On day one, connect Instagram and WhatsApp, tag your classes, and send your first exhibition or term announcement to a segment.