CRM for study abroad consulting: from first question to visa approval every student in one panel

It becomes the memory of a consultancy running dozens of students across different countries and stages at once: who is waiting for acceptance, whose visa appointment is coming up, whose documents are incomplete — all visible in pipelines and checklists. Correspondence, documents and foreign-currency payments are collected on the student card. Let's be clear: ÖzgürKod does not submit applications to consulate or school application portals; you submit the applications, and the system tracks the process, communication and payment collection.

You open a task card with a checklist for each student; you adjust the items by country: passport, transcript, language certificate, bank statement, insurance, acceptance letter. Documents the student sends via WhatsApp are uploaded to the card as file attachments; completed items are checked off. Anyone looking at the “Documents Pending” column on the task board sees which student is missing what; deadline notifications bring files with upcoming appointments to the front. No more surprises on appointment day.

Yes. Incoming messages are read in Turkish with automatic translation, and your reply goes out in the other party's language; no more switching tabs and opening a translation site during agency and school correspondence. There is also ready-made template support in 8 languages for frequently used messages; you set up your welcome, document request and information templates once, and send them to each student in their own language with one click. The same setup works for offices working with foreign students who want to study in Turkey.

Yes. You set up the payment plan in TL, USD, EUR or GBP: mixed plans such as a TL consulting fee, a EUR school deposit and a GBP balance stay on a single card. Due and overdue items are listed on the payment tracking screen; AI detects the receipt the student sends, and you apply it to the relevant line with one click. The system does not process online payments or generate payment links; the money reaches your account the way you already use, and the panel clarifies which line remains open.

No; there is no automation that sends messages to students on its own — let's say that honestly. There are two things: deadline notifications on tasks for your team — a file with an approaching deadline moves to the front of the panel and the consultant is alerted. To reach students, you use one-click template messages or bulk campaigns by segment; for example, as the January term approaches, you send an announcement in one go to all leads tagged “missed the term” using a Meta-approved template. You always decide whether the message goes out.

Yes. Student files containing sensitive documents such as passports, bank statements and transcripts are stored in line with KVKK (Turkey's personal data protection law) requirements. With role-based permissions, each consultant can access only their own students' cards; all access is logged. Because correspondence and documents live in the office panel rather than on the consultant's personal phone, files stay with the office when staff leave. Deletion and correction requests are managed from the panel.

In practice they describe the same need. Businesses usually search for "Study abroad consulting software", "Study abroad consulting software", "Study abroad consulting appointment software“ or “customer management software”; “CRM” is this solution is the international name. ÖzgürKod delivers all of these names on one platform: student communication, appointments, quotes and orders, payment collection and reporting are all in one place. So whatever term you search with, the solution you reach is the same; you don’t need to set up separate software.