Virtual office & secretarial CRM: subscriptions, mail and bookings in one panel

It brings client communication, package subscription due dates, incoming document notifications and meeting room bookings together on one dashboard: requests from WhatsApp and the web collect on the client card, subscription due dates are tracked on the dashboard, and bookings are scheduled with Google Calendar sync. To be clear: ÖzgürKod is not an official company registration or records system; the official company formation steps are carried out with the relevant authorities. ÖzgürKod organizes the side around the service — communication, subscription tracking, document notifications and bookings.

You set a date for each client’s package and due date; subscriptions coming due and overdue are listed every morning on the dashboard and in the overdue items view. You send renewal notices with one click using a quick reply template, or in bulk through the campaign module to the segment of clients whose subscriptions are due. You track package payments in installments with due-date tracking, and AI detects the receipts that are sent. Instead of searching Excel for which subscription is due when, you see it all on one screen.

No. Let us be clear: ÖzgürKod does not send automatic messages on its own. When a package or notice arrives for a client, you notify that client with one click using a quick reply template — notifications are manual and under your control. Which document belongs to whom, and who was notified, is clearly recorded on the client card; duplicate-send protection prevents sending the same client two messages. This way, documents waiting for notification stay visible, and there is no confusion over who has been informed and who has not.

You manage bookings with the online appointment page and Google Calendar sync; the client sees available slots, and overlapping times and forgotten bookings are prevented. You confirm the booking time with the client with one click using a quick reply template. You also collect room requests from WhatsApp, phone and in person on a single calendar; two clients never land on the same slot, and room usage stays organized.

You track formation and registered address requests in the pipeline: stages like Consultation, Quote and Contract show at a glance where each lead stands. You send packages and fees with a PDF quote template and follow their status (Sent, Revision, Approved) in the flow. Who called when, which package was discussed and who to call back stays on record; duplicate protection stops the same lead from being opened twice. So hot formation opportunities don’t fade away untracked.

Yes. You connect your business line through the official WhatsApp Cloud API, and with the QR method you can add multiple numbers to the same panel. All conversations are recorded on the customer card, several front-desk staff can chat from the same line at the same time, customers are distributed by assignment, and access is logged with role-based permissions — which strengthens your position on KVKK (Turkey’s personal data protection law). Outside business hours, a chatbot you build with the visual flow builder answers package and process questions and hands over to the front desk when needed. Instagram and web forms are also gathered in the same inbox.

In practice they describe the same need. Businesses usually search for "Virtual office software", "Virtual office software", "Virtual office job tracking software“ or “customer management software”; “CRM” is this solution is the international name. ÖzgürKod delivers all of these names on one platform: customer communication, appointments, quotes and orders, payment collection and reporting are all in one place. So whatever term you search with, the solution you reach is the same; you don’t need to set up separate software.