WhatsApp, Instagram, phone, web... Wherever your patients write from, it all lands on one screen. AI analyzes it, fills empty appointment slots, and tells you only what matters.
Every channel is separate and no data comes together. Yet your patients expect fast, professional communication.
WhatsApp is separate, Instagram DMs are separate, comments are separate, web forms are entirely separate. Where are you going to check them all?
Messages that arrive after hours sit unanswered for hours or even days. While the patient waits for a reply, they go to a competing clinic.
How many patients came from which ad? Which treatment is asked about most? Who turned how many appointments into sales? No answers.
Wherever your patients write from, it all comes together in the same inbox. See instantly which channel it came from with the source icon, and reply in one click.
You don't have to message patients from your personal phone. Meet a professional infrastructure.
A separate WhatsApp line for every dentist and every branch. Scan the QR code and connect in seconds. Track message traffic across all numbers from one panel and compare response times.
The official, Meta-approved WhatsApp Business API. Even if your phone is off or your internet drops, messages keep arriving in the system. Built to enterprise security and high-availability standards.
With the Cloud WhatsApp API and Meta-approved message templates, send campaign announcements, check-up reminders or informational messages to hundreds of patients at once. Implant campaigns, holiday greetings, new service announcements... all in a few clicks, with templates pre-approved by Meta.
Let the chatbot answer questions that come in outside office hours, like “How much does it cost?”, “How do I book an appointment?” and “Which insurance plans do you accept?”. The bot handles simple questions and passes complex ones to your team. Cut wait times to zero.
Prepared reply templates for frequently asked questions. Send messages like “price list,” “directions” or “insurance information” in one click. Every team member replies with the same professionalism.
AI analyzes each incoming message and routes it to the implant specialist if it mentions “implant” or to the orthodontist if it mentions “orthodontics.” Distribute the workload fairly with round-robin. No message left unattended.
WhatsApp messages, Instagram DMs, appointments, leads, payments... AI continuously scans all your data sources. When something critical happens, it alerts the manager right away.
AI reads every incoming message and automatically classifies it with tags like “hot patient,” “urgent appointment,” “price inquiry” and “complaint.” You know which patient to prioritize.
A message left unanswered for 2 hours, a no-show appointment, a missed hot lead... AI detects these situations instantly and sends the manager a “handle this now” alert.
Type questions like “How many implant patients did we have this month?” or “Which dentist had the highest appointment conversion rate?” and AI CRM brings the answer from your database instantly. No need to know SQL.
As a clinic operator, you can’t keep track of everything. Our AI assistant brings all your data sources together — WhatsApp, Instagram, web, appointments, payments — analyzes them, and only notifies you about the situations that truly need your attention.
Reply to your followers’ comments and DMs instantly. Day or night — don’t miss potential patients.
Patients book appointments online 24/7. One link in your Instagram bio is all it takes. No more phone traffic with questions like “Which days are open?” and “What times are available?”
From the moment your patient first contacts your clinic to the moment their treatment is complete and paid for, the whole process runs on one platform.
WhatsApp, Instagram, web or phone — it doesn’t matter. Messages from every channel are saved to the system automatically and a patient profile is created.
AI analyzes the patient’s request, scores the lead by how warm it is, and automatically routes it to the right dentist or consultant.
The patient books their online appointment. The dentist builds the treatment plan, and the system prepares a professional PDF quote in seconds.
Treatment is tracked on an interactive tooth diagram. An online payment link is sent, and installments are tracked automatically.
The modules in your package are included in the monthly price; WhatsApp is charged separately per number.
Separate interactive charts for adult and baby teeth. Mark each tooth by color code as “healthy”, “planned”, “in progress” or “to be extracted”. Track sinus lifts and surgical operations. A map of the patient’s mouth is right in front of you.
Turn planned treatments into a professional PDF quote in seconds. Schedule long-term treatment plans with a Gantt chart.
Send a payment link via WhatsApp/SMS. Installment tracking, automatic debt reminders, current account integration. Increase your payment collection rates.
Which ad source brought how many patients? Which dentist completed how many treatments and generated how much revenue? What is the patient cost per source? What is the monthly revenue trend? Answers to all these questions are in a live dashboard, at a glance.
Lab work, prosthesis tracking, patient check-ups, staff tasks. Who does what, and by when? Nothing gets forgotten.
A separate earnings account for each dentist. Calculate in-clinic commissions and performance-based bonuses automatically.
With churn (patient loss) prediction, see in advance which patients are at risk of leaving you. Calculate customer lifetime value (CLV). Let AI answer “what else can I offer this patient?” with cross-sell suggestions.
Categorize all your treatments. Pricing in TRY, USD, EUR and GBP. Define custom price lists and discount rates.
Appointments appear in your Google Calendar instantly. Access them from your phone, tablet or anywhere.
Score patient leads from your ads with AI. Route them to the right dentist or consultant in seconds with round-robin or specialty-based distribution. With source tracking, know which ad works.
Track patient leads by drag and drop through the “new”, “quote sent”, “appointment booked”, “treatment started” and “completed” stages.
All your data is backed up automatically every day. You can also export it whenever you want.
How does the daily workflow change in a typical dental clinic?
You arrive at the clinic at 9 a.m. There are 14 unread messages on WhatsApp, 6 DMs and 3 comments on Instagram. You try to check each app separately and write replies. The phone won’t stop ringing — patients asking “do you have a free slot?” You open the appointment book and enter appointments manually. Around noon you realize you completely forgot a message from a patient who got in touch yesterday.
You open one screen — all messages are there. AI has flagged the hot leads: “Mr. Ahmet is waiting for a reply right now.” The chatbot has already answered 5 simple questions that came in overnight. A patient on the waiting list was automatically invited to a canceled 10:30 appointment and confirmed. You focus only on complex cases.
You posted something new on Instagram. It got 12 comments, but you had no time to look during the day. You try to reply in the evening but you’re too late — 3 potential patients have already messaged a rival clinic. You try to work out the weekly “how many patients came from where” numbers, drown in Excel files and give up halfway.
Reviews landed in the inbox instantly, auto-replies kicked in, and interested patients were routed to a DM. In the evening you asked your AI assistant to “summarize this week”: 23 new patients, 12 leads from the Instagram campaign, 8 conversions from Dr. Kaya — all in front of you in seconds. You are ready for the weekly meeting.
You want to launch an implant campaign. You need to message 200 patients. You can’t write to them one by one on WhatsApp — there’s a spam risk. SMS bulk messaging is expensive and limited in text. Email? Most patients don’t even look at it. The campaign idea stays on the shelf.
The template is ready and approved by Meta. 200 patients selected, “Send” clicked. Messages went out fast over the Cloud WhatsApp API. You see in real time who read them and who replied. 18 appointment conversions in 3 days.
You have just opened your own clinic. You want to keep patients from slipping away, track appointments consistently, and act on opportunities that come in from Instagram. Even on your own, the system works like your assistant.
You have a team of 3–10 dentists, consultants and assistants. You need patient distribution, dentist performance tracking, commission calculation and task management within the team. All on one platform.
You have more than one branch. You want to monitor and compare each branch’s messages, appointments and revenue from head office. Branch-level permissions and consolidated reporting give you full control.
No technical knowledge needed. Sign up, follow the wizard, and start using it right away.
Just an email and a password. No credit card.
Scan the QR code and connect in seconds.
Enter your treatments, prices and durations.
Your appointment page is live and your inbox is active.
Patient data is sensitive. We work with encrypted connections, daily backups and role-based permissions.
All traffic between your browser and the server is encrypted with SSL/TLS.
Your data is backed up automatically every day and restored from backup when needed.
The receptionist sees only appointments, the dentist sees their own patients, the manager sees everything. Sensitive data stays protected.
Our target is 99.9% availability; this is a goal, not a guarantee.
The patient’s mouth map is right in front of you. Color each tooth by its status and visualize the treatment plan.
| Feature | The classic way | ÖzgürKod |
|---|---|---|
| WhatsApp management | Mixed messages on a personal phone | Multiple numbers, one dashboard |
| Bulk messaging | Copy and paste one by one | Bulk sending with approved templates |
| Chatbot | None | 24/7 automatic replies |
| Instagram DM / comments | Manual follow-up in the Instagram app | Unified inbox + automatic replies |
| Telegram / Messenger | Switching between separate apps | All channels on one screen |
| AI message analysis | None | Automatic classification and prioritization |
| Manager notifications | Manual follow-up, missed messages | Instant alerts for critical situations |
| Reporting in plain language | None | Type “How many implants this month?” and get an answer |
| Online booking | Phone traffic, paper planner | 24/7 online booking page, automatic reminders |
| Dental chart | Notes on paper | Interactive digital chart |
| Quote preparation | Manual work in Word/Excel | Professional PDF in one click |
| Online payment | Tracking bank transfers | Payment link via WhatsApp |
| ROI / source tracking | None | Which ad brought how many patients? |
| Doctor performance | Tedious to calculate | Automatic commission and conversion report |
| Patient churn prediction | None | AI risk alerts |
| Multi-branch support | Each branch on its own | Central dashboard, branch comparison |
| Data backup | Manual, high risk of being forgotten | Automatic daily backup |
| Setup time | Days/weeks | 5 minutes |
Don't be tied to a desktop. Your phone is all you need to answer patient messages, check appointments or get an AI report.
A separate WhatsApp line, appointment page and permissions for each branch. Monitor all branches comparatively from headquarters.
Each branch gets its own WhatsApp line. Messages to the Kadıköy branch don't mix with those to the Beşiktaş branch. Yet they all live in one dashboard.
Which branch responds faster? Which branch converts more appointments? Compare at a glance and spot weak points.
Each branch manager sees and manages only their own branch. Head office monitors all branches in a consolidated view. Data security and privacy are protected.
Developed in Türkiye. Fluent in local regulations, the insurance system and local needs. Not “adapted for Türkiye” like foreign software — built for Türkiye.
The system is updated with new features every month. You request, we add. Not frozen software, but a living platform.
We train your team end to end in an online meeting. Our support team answers your questions on weekdays between 09:00 and 18:00.
We have been building ERP and CRM software since 2017, and we grow the clinic features with feedback from our customers.
Do Instagram ads bring more patients, or Google ads? Which campaign pays for itself? Make data-driven decisions — not guesses.
Not everything comes in digitally. Record patients who call in the system instantly too, so no lead slips through.
“Keeping track of patient messages on WhatsApp used to be a nightmare. Now two dentists and one consultant look at all messages on a single screen. Thanks to the AI’s ‘this patient is waiting for a reply’ alerts, we never miss a patient.”
“The bulk campaign messaging feature alone was the reason we switched. We announced our implant campaign to 300 patients in 5 minutes. We got 22 appointment conversions in 2 weeks. Writing to them one by one the old way would have been impossible.”
“We have 3 branches, each with its own WhatsApp line. Being able to compare branch performance and instantly see which branch’s patient response time has gone up is incredibly valuable. Admin notifications are a bonus.”
Don’t write every message from scratch. Save frequently repeated messages — pricing, directions, insurance details, appointment confirmation — as templates.
Did the prosthesis go to the lab, and when is it coming back? Which patient needs an impression taken? How are staff tasks assigned?
Let patients pay their treatment fees online. The system tracks installments automatically and reminds those who are overdue.
Not every incoming message is equal. Some are hot patients ready to get implants right away, others will just ask about the price and leave. AI tells the two apart.
Only asked about the price and did not want details. Reply, but priority is low.
Asked about treatment details, but no appointment request. Get back to them within 24 hours.
Wants an appointment right away, asks about a specific treatment, says “when can I come in”. Get back to them instantly!
You do not have to receive every notification. Pick only the ones you want, turn off the unnecessary ones and focus.
No credit card required. The package’s modules are unlocked. Setup in 5 minutes. Add your team too and try it together. If you do not like it, you walk away without paying a cent.
Sign up in 5 min, connect your WhatsApp, define your services.
Online training for your team. Explore all the features together.
Patient messages start piling up here. AI learns, the chatbot takes over.
Your weekly performance summary is ready. The first ROI data is now visible.
Review your results. Keep going, or take all your data and leave.
Use every feature for 7 days. We don't ask for credit card details. If you don't like it, you leave without paying anything and your data is handed over to you. If you do like it, your clinic's digital transformation has already begun.
Try free for 7 days